HOA Stormwater Budget Template
Bozeman, Montana | Elements Design
How to use this template: Fill in the yellow cells with your property information and quantities. The blue cells will calculate automatically. Use this for annual budget planning and to track actual spending throughout the year.
Property Information
| HOA Name: | |
| Number of Units: | |
| Budget Year: |
Annual Operating Budget
| Item | Quantity/Details | Unit Cost | Annual Cost | Notes |
|---|---|---|---|---|
| ROUTINE MAINTENANCE (Annual) | ||||
| Catch Basin Cleaning | basins | $150/basin | $1,500 | 2x per year recommended |
| Detention Pond Maintenance | Varies by size | $5,500 | Mowing, debris, inspections | |
| Swale Maintenance | Custom | $1,200 | Depends on linear footage | |
| Rain Garden Maintenance | gardens | $1,000/garden | $1,000 | If applicable |
| Annual Professional Inspection | 1 per year | $800 | $800 | Critical for documentation |
| Parking Lot Sweeping | times/year | $400/visit | $800 | Spring and fall minimum |
| Subtotal: Routine Maintenance | $10,800 | |||
| RESERVE FUND CONTRIBUTIONS (Building for Future) | ||||
| Pond Sediment Removal Reserve | Save for major work in 8-10 years | Annual | Future cost: $8,000-25,000 | |
| Pipe Cleaning/Rehabilitation Reserve | Every 5-7 years | Annual | Jetting and video inspection | |
| Infrastructure Replacement Reserve | Catch basins, outlets, repairs | Annual | Aging infrastructure | |
| Engineering/Compliance Reserve | City requirements, permits | Annual | As needed | |
| Subtotal: Reserve Contributions | $4,300 | |||
| TOTAL ANNUAL STORMWATER BUDGET | $15,100 | |||
Per-Unit Breakdown
| Cost per Unit (Annual): | $201 | Total budget ÷ number of units |
| Cost per Unit (Monthly): | $16.75 | Annual cost ÷ 12 months |
Emergency Reserve Fund
| Target Emergency Reserve: | $10,000 - $20,000 | For unexpected failures |
| Current Emergency Reserve Balance: | Track separately from annual budget | |
| One-time Contribution Needed (if building fund): | $200 per unit | To establish $15,000 fund |
Budget Notes:
- These are typical costs for Bozeman HOAs. Adjust based on your property's specific needs and recent quotes.
- Routine maintenance costs may increase 3-5% annually with inflation.
- Reserve contributions build over time. Don't expect full reserves immediately.
- Emergency fund should be liquid (accessible within days, not tied up in CDs or investments).
Quick Size Guidelines:
• Small HOA (20-40 units): Budget $200-250 per unit annually
• Medium HOA (50-100 units): Budget $150-200 per unit annually
• Large HOA (100-200 units): Budget $150-180 per unit annually
• Minimal facilities only: Budget $50-80 per unit annually
• Small HOA (20-40 units): Budget $200-250 per unit annually
• Medium HOA (50-100 units): Budget $150-200 per unit annually
• Large HOA (100-200 units): Budget $150-180 per unit annually
• Minimal facilities only: Budget $50-80 per unit annually
Tracking Actual Spending
| Category | Budgeted | Actual YTD | Variance | Notes |
|---|---|---|---|---|
| Routine Maintenance | $10,800 | - | ||
| Reserve Contributions | $4,300 | - | ||
| Emergency Expenses | $0 (use reserve) | - |
Questions about your budget?
Contact Elements Design for a free facility assessment and personalized budget consultation. We'll help you understand exactly what your property needs and what it will cost.
Elements Design
Stormwater Management | Bozeman, Montana
20 Ginger Bear Ln, Bozeman, MT 59718
Phone: (406) 581-7551
Contact Elements Design for a free facility assessment and personalized budget consultation. We'll help you understand exactly what your property needs and what it will cost.
Elements Design
Stormwater Management | Bozeman, Montana
20 Ginger Bear Ln, Bozeman, MT 59718
Phone: (406) 581-7551